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Managing Documents

Improve Productivity and Reduce Costs with Document Management Services

Are you managing your documents or are they managing you?

Organizations today are drowning in paper-based information; mission critical, time sensitive and confidential information that needs to be available to the right people at the right time. An effective document management strategy will allow you to merge your paper and digital information into productive workflows that allow knowledge workers to make informed decisions faster.

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15%

Of The Typical Office Worker's Day Is Spent Searching For Documents

90

Of Organizations Had A Security Breach In The Last Year Linked to Hardcopy Documents

The Challenge

Paper-based information creates productivity and security concerns

Most organizations continue to manage their hardcopy information in a traditional manner in the absence of a digital document strategy.

The Issues

  • Unstructured filing processes
  • Retrieval Issues
  • Lost Documents
  • Remote User Access
  • Workflow Bottlenecks
  • Storage Space Requirements
  • Security Risks
  • Regulatory Compliance
managed print paper work
managing documents

The Solution

Merge paper-based information into digital workflows

Leverage new and existing scanning technologies to integrate hardcopy information into digital workflows.

The Opportunity

  • Affordability – Use Your Current MFP
  • Productivity – User Access and Restrictions
  • Ease of Use – One Touch Scanning at the MFP
  • Security Protection – Storage on Premises or in the Cloud
  • Compliance – Avoid Risk

The Results

Improved productivity and information security

Scanning paper-based information into an electronic format creates digital workflows that can be managed more effectively by knowledge workers. Improved access with the ability edit, share and protect confidential information provides strategic benefits for any organization.

The Outcomes

  • Turnkey solutions specific for your organization
  • Real time access to critical information
  • Eliminate frustration of misplaced documents
  • Flexible document retrieval
  • Centralized electronic file cabinet with secured areas
  • Secure compliant solutions

Document Management Benefits

  • Reduced storage
  • Simplified retrieval
  • Faster search
  • Controlled access and distribution
  • Improved security
  • Version control
  • Disaster recovery
  • Regulatory compliance
  • Employee productivity
  • Improved customer service
  • Preservation of intellectual capital

Download Our Latest eBook!

Business continuity for the new work-from-home workforce:

How to stay productive.

Like most businesses during this period, the ability to transition into a remote-work scenario caused a great deal of pain and uncertainty. You do not have to fall victim to a drop in production, accountability or security in the new environment. This new eBook on our Document Management Solution can help guide you through the necessary steps to improve your workflows.

This free guide gives you the insight to:

  1. Centralize your records and get rid of disorganized emails, shared drives and paper files.
  2. Set up digitized workflows that keep information flowing to the right people at the right moment.
  3. Retain the security and compliance standards you require.
Discover how other organizations are reaping the immediate benefits of a productive and affordable document management solution.

9 Document Security Risks in Every Office

Is your business still reliant on paper documents to complete business processes? If so, you face tremendous risks associated with information that exists in a hardcopy format. This guide will help you identify common risks than can be easily avoided if you know they exist.

This FREE guide includes:

  • Compelling statistics that support paper-based vulnerabilities
  • Proactive strategies to mitigate risks associated with hardcopy documents
  • Ideas to merge paper based processes into digital workflows

Download your FREE guide now to avoid issues with paper based information in your organization!

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