Streamline Your Print Infrastructure with MPS
In an effort to cut costs and reduce spending many managers often overlook their print environment; an area of business that many consider difficult to track.
Equipment such as printers, copiers, faxes and scanners are a necessary component of nearly every business, and tend to slip under the radar along with print consumables and maintenance. This is largely due to the fact that the money to pay for these items often comes from a variety of departments, making it nearly impossible to track spending.
Enter Managed Print Services. As an expert in the field of print optimization, an MPS provider has all the tools and resources needed to manage your entire print fleet from A to Z, freeing up valuable IT resources and providing immediate cost savings.
Here are three more benefits of Managed Print Services:
- Opportunity. A partnership with an MPS provider typically begins with a thorough print assessment, starting with a detailed inventory of equipment and supplies, revealing the actual cost of printing within the organization. From there, opportunities for savings can be realized and implemented such as eliminating unnecessary equipment, remotely monitoring print volumes and supplies, and providing routine maintenance of print equipment to ensure continuous operation.
- Predictability. Another benefit of streamlining your printing infrastructure with MPS is budget predictability. Set monthly fees and reduced inventory are among the cost saving features of an MPS plan, and centralized invoicing helps to control costs even further.
- Consolidation. In an unmanaged print environment, there are often many more copiers, scanners, fax machines and printers than necessary. Low sticker prices, necessity, and a distinct lack of interdepartmental communication are often to blame, and in many larger organizations can result in a staggering ratio of one device for every two employees. A vital component of MPS is an accurate accounting of all hardware devices, taking into account the age and usage of each to effectively reduce the hardware count without negatively impacting productivity. Using more efficient devices will not only shrink both the environmental and hardware footprint, it will result in significant cost savings.
Regaining control over your print environment can have a positive impact on every aspect of your business. Ask us about our complimentary assessment service and start saving today!